Talk to your Faculty Videoconference co-ordinator about your Videoconference needs.
They will tell you what is involved in making arrangements with your remote participants for a successful Videoconference session. They will then fill in the Videoconference Service Checklist form, and contact Service Desk to book the room and equipment. This step should be completed at least 5 working days before the scheduled Videoconference session.
If you are a new or infrequent user of the Service, your Videoconference session will be facilitated by your Faculty Videoconference co-ordinator. If you are a regular user of the service, the Videoconference Co-ordinator will train you so that you can facilitate your own Videoconference sessions.
Unless the facilitator has facilitated a Videoconference to the same participants previously, a test connection, several days ahead of the scheduled Videoconference session, is strongly recommended. This will confirm connectivity to the remote sites and allow an opportunity to resolve any problems.
At least 15 minutes before the Videoconference scheduled test, or session, start time, the facilitator must deliver a copy of the Checklist form to the Service Desk. The Lincoln University Video Conference User Guide, and a copy of the Checklist, should be taken to the session with you, as you may need to refer to them.
Proceed to the Videoconference room, which is in Meeting Room B in the Forbes Building.
After the session, advise the Service Desk of any issues you had with accessing or using the Videoconference Service.